7. Tutorial Board

7.1 GENERAL

The revised statutes of 1882 established a Tutorial Board consisting of the President, the Vice-President, the three Deans and three other Fellows, the latter elected by the college tutors as their representatives. By 1939 this had expanded to include all Fellows who were also tutors and lecturers, and two Fellows elected annually; additionally, one of the Bursars was to be a member of the Board.

The Bylaws of 1882-3 gave the Tutorial Board power in three main areas: a) The election and removal of Tutors and lecturers (subject to confirmation at a College meeting); b) The admission, residence, discipline, instruction and removal of all B.A. and undergraduate members of the College; c) the election of demies and examination of candidates, and the award of exhibitions and prizes.

Surviving records of the Tutorial Board before 1945 can be found mainly in two collections, i.e. the CP/9 collection of miscellaneous official papers, which contains most of the early (pre-1920) Tutorial Board records as well as some later documents, and the TB/ series of administrative and correspondence files generated by the Secretary to the Tutorial Board. There are also stray documents among the Fellows' papers in the MS series.

For published lists of Tutors and Lecturers from 1816 see the University Calendar. MS 407, Appendix IX, has a list of tutors from 1814-83. For the Proceedings of the Tutorial Board and the office of Secretary to the Tutorial Board (officially designated Senior Tutor since 1969) see Section 4.

Note (1) Some of the records series listed here were begun in the 1850s, but were maintained by the Board from 1883 onwards. (2) Access to records of living persons is forbidden. Access to Tutorial Board Proceedings and files is restricted for 80 years after their creation.

7.2 STUDENT RECORDS

These records relate to undergraduate and post-graduate students.

7.2.1 REGISTERS OF MATRICULATION AND ADMISSION

CP/9/3 Registers of matriculation: ms college format completed by the undergraduates themselves. Information on parentage and schooling included. 12 vols (lacks 1913) (1852-1928)

CP/9/9 Commoners' admissions registers, 4 vols, ms (1861-97)

CP/9/8 Matriculations book (1885-1925)

Note: The official matriculation registers are compiled for the University records and stored with the University archives in the Bodleian Library.

See also MS 869, MS 870 and MS 871 for Bloxam's work on student registers.

7.2.2 STUDENT DOSSIERS

These files originate in the junior members' application forms for admission and are updated with later correspondence such as requests for references. Early records are sparse; the full annual series starts only in 1940. There is no access to personal files of living persons.

AD/1-3 Admissions papers (1889-1929)

AD/4 Admissions dossiers (1929-39)

AD/5-11 Admissions dossiers [continuing series] (1926-45**)**

ADS/1 Application forms for academical clerkships (c. 1920s)

ADS/2 Printed papers and corr re the admission of Rhodes Scholars (1920-5)

ADS/3-4 Senior Demies' dossiers (1903-62)

7.2.3 LISTS OF STUDENTS

Tutorial Lists

Lists of undergraduates and their tutors, with other information which varies at different dates.

CP/9/15/3 Tutorial lists [continuing series] (From 1923)

7.2.4 SCHOLARSHIP AND ENTRANCE EXAMINATION RECORDS

(a) Documents ante-dating the establishment of the Tutorial Board in 1883

DL1/MS4/1-2 Register of College examinations in Natural Science, with list of candidates and examination papers (1860-6)

F27/1/MS5/2 Mark book incl. demyship examinations (1868-78)

(b) Tutorial Board records

F27/1/MS5/8 Register of demyship examinations (1887-94)

CP/9/6/1-2 Registers of matriculation examinations (1870-1925)

CP/9/16 Notebook re entrance examination results (1923-8)

CP/9/60/2 Lists of candidates for senior demyships (incomplete series) (1891-1929)

CP/9/60/60 Admissions, ms tabulated list (MT 1931)

CP/9/21 Printed admissions forms, indexed (1931-6)

CP/9/17 Counterfoils of forms re examination requirements (3 vols) (1923-54**)**

CP/9/70 Certificates of exemption from OU Responsions examination & Lists of School Certificates and related corr. & Corr. re entrance candidates (1927-32)

TB/3/5 Modern Subjects scholarship: candidates, marks (1933-44)

TB/4/1 Modern subjects scholarship: mark sheets (1932-61)

TB/4/2 Modern subjects scholarship: answers to questionnaire (c. 1935)

TB/5/1 Modern subjects scholarship: committee reports and corr (1932)

TB/22/1 Scholarship exam results: corr. with schoolmasters (1940-52)

TB/22/4 Natural Sciences scholarship: marks and testimonials (1936-52)

TB/47/1 Entrance exam., specimen papers (1920s-60s)

TB/29/3 Misc. papers incl. candidate lists for senior demyships (1891- c. 1915)

CP/9/60/9 TB Regulations for the admission of Indian students (?early 20th cent.)

CP/9/60/11 Prospectus for Doncaster Scholarship examination in Modern Languages (1929)

CP/9/60/12 Prospectus for examinations for demyships and exhibitions (1928-9)

CP/9/60/13 Prospectus for inter-College mathematical scholarships, demyships and exhibitions (1929)

CP/9/60/14 Prospectus for inter-College history scholarships, demyships and exhibitions (1929)

CP/9/60/10 Printed regulations for demyships examination (n.d.?[20th cent.])

(c) Trusts, Exhibitions, Scholarships and Grants

TB/59/8 Emoluments of scholars (inter alia) (1933)

TB/33/1-2 Trusts, exhibitions, grants (1934-48)

TB/35/1 Millington-Drake Exhibition (1933-45)

TB/35/2 Hanseatic Scholarships (1936-8)

TB/35/3 Commonwealth Fellowships (1925-38)

TB/56/3 Demyship fund (1927-66)

TB/35/4 Doncaster Scholarships (1928-38)

TB/35/5 Mackinnon Scholarships (1938-43)

TB/59/5 Organ Scholarships (1943-73)

TB/60/15 Rhodes Scholarships (1929-56)

TB/35/6 Roberts Gawen Scholarships (1941-3)

TB/35/7 Herbert Warren Exhibitions (1936-45)

TB/55/3 Central Scholarship Committee (1940-62)

TB/6/6 Misc. trusts and grants (1944-66)

TB/57/4 Miscellaneous scholarships (c. 1932-76)

TB/60/8 Scholarships and exhibitions (1938-74)

TB/26/3 Corr. with Min. of Ed. re state and postgraduate studentships (1942-69)

(d) Special categories of students

TB/58/6 Overseas students (1919-71)

TB/58/9 Services and non-services students (1944-65)

TB/60/14 British Council (1944-71)

7.2.5 ACADEMIC PROGRESS

These are sparse. The College does not keep official records of collections (which can be termly reports given at the end of term or tests given at the beginning of term.) Some of the Secretaries/Senior Tutors, however, kept their own records in the first fifty years of the Board.

(a) Collections and reports

TB/9/4 Registers of termly Collections (1865-88, 1925-6)

TB/9/12 Dean's Collections book (1895-9, 1921-9)

CP/9/60/61 Collections timetable, with remarks added (Dec 1930)

(b) Prizes

CP/9/18 Counterfoils of vouchers for book prizes (3 vols) (1925-48)

(c) Tutors' papers

F29/1/MS5/5 H. W. Greene's ms 'Book of Pupils': marks and remarks (Classics) (1895-1910)

P233/3/C1/3 E. Chapman, reports on pupils (Natural Science) (1867-94)

P233/2/C3/1-3 R. T. Günther, reports on pupils (Natural Science), 3 vols (1894-1904)

7.2.6 PUBLIC EXAMINATIONS

(a) Analysis of results

CP/9/60/1 List of Magd. men entered for Hons School of Natural Science, with classes gained in Final Schools and subsequent posts held (1869-88)

TB/5/3 Demies' performance statistics (1922-45)

TB/29/1 Final Schools and Responsions results (1931-49)

TB/30/1 Final Schools entries and results (c. 1929-1944)

CP/9/60/3 List of Magdalen Senior Demies with date of election, subject, former College, subsequent positions (1891-1921)

CP/9/60/5 Published list of successful candidates for degrees of D.Phil, B.Litt and B.Sc., annotated to mark Magdalen men (MT 1940-TT 1949)

7.2.7 SENIOR TUTORS' RECORDS

(a) Memoranda books

TB/64/1 Memoranda book of T. H. Warren (1884-5)

CP/9/10 Ditto of G. E. Underhill (1888-1900)

CP/9/13 Ditto of L[eonard] H[odgson] and his predecessors (1904-26)

CP/9/14 Rough notebook (1912-21)

CP/9/19 Notebook re corr. dispatched and received (1927-9)

CP/9/22 Address book with notes on degrees conferred (c. 1872-91)

7.2.8 STUDENT MATTERS

(a) Regulations for students

TB/114 Rules re meals; rules re bathrooms (1903; 1909); Regulations and information for members (1920)

TB/1-6/1 Printed Regulations and information for members (1924)

TB/59/13 File on motor cars of undergraduates (1931-55)

TB/57/2 File on marriage of Demies (1943-68)

(b) Residence

CP/9/20 Registers of undergraduates in residence, with some lodgings lists 1934-6 (1927-52)

(c) Former members

TB/5/4 Untraced members (1938-46)

TB/55/6 College testimonials (c. 1940)

(d) Welfare

TB/55/4 University returns re students in receipt of financial help (1934-64)

7.2.9 WORLD WAR II

(a) Service probationers (cadets on short-term courses)

TB/1/10 Probationers' reports on RAF and RN cadets (1943)

TB/5/6 Service Probationers, World War II: corr and circulars (1939-45)

(b) Members' service records

TB/1/8 War service and ex-servicemen's Record (1939-45)

TB/2/2 World War II casualties and decorations (1939-45)

TB/2/8 Ex-servicemen's file, titled 'Emergency Legislation' (1939-45)

TB/2/9 Ex-servicemen's file, titled 'Joint Recruiting Board' (c. 1941-6)

TB/55/6 Ts Roll of Honour, World War II (1939-45); Printed Order of Service, World War II Memorial (1946)

7.3 TUTORS' RECORDS

7.3.1 TUTORS' STIPENDS AND PENSIONS

CP/9/57 Legal opinion as to whether College could make additions to salaries of tutors and lecturers (1883)

CP/9/60/20 Pension Scheme for Magdalen College tutors, ts (1914)

CP/9/60/21 Draft scheme for regulation of Professorial Pension Fund, printed (approved 1916)

TB/22/2 Tuition Fund accounts (1914-19)

TB/1/7 Tuition Fund corr. and papers (1929-c. 1945)

TB/5/5 Tutorial stipends and tutorship schemes (1933-4)

TB/2/6 Tutorial stipends (1944-5)

7.3.2 TUITION

CP/2/63 Reports on Tutors and Tuition (1872-3)

CP/9/60/67 Prospectus for Law Tutorship, Magdalen and Wadham (1920)

TB/54/9 Language tuition corr (1930-71)